Platform

Every nursery workflow, working from one record

Nurtalo is a single system rather than a bundle of separate tools. Attendance feeds ratios, admissions feeds the register, care feeds family updates, and everything sensitive is recorded once with a clear owner and time.

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Modules

The full platform

Each module below exists in Nurtalo Web today, with its own permissions, states and audit behaviour.

Attendance and ratios

Live registers, room-by-room headcount and staffing awareness through the whole session.

Arrivals, departures and room moves recorded as they happen
Room board with present children and assigned practitioners
Ratio awareness that shows unknown as unknown, never as green
Absence notices from families landing straight on the register

Daily care

Nappies, sleep, meals, bottles, suncream and accidents recorded once, at the moment.

Structured care events instead of free-text notes
Recorded against the child, the practitioner and the time
Shared with families only when the setting chooses to share
Accident and incident records kept as evidence, not as a feed post

Learning journeys

Observations, next steps and progress kept close to the child rather than a scorecard.

Observations with photos held in private storage
Multi-child moments respect every family's permissions
Next steps and key-person reflections in one place
No rankings, streaks or performance badges for children

Family communication

Messages, newsfeed and calendar so families hear from the nursery in one channel.

Threaded messages between families and the setting
Newsfeed posts and events scoped to the right audience
Attachments delivered through short-lived private links
Clear states: draft, queued, sent — never a false confirmation

Admissions and onboarding

Enquiry to first day, with the paperwork gathered before the child arrives.

Enquiries, waiting list and offers in one pipeline
Onboarding tasks and required information tracked per child
Family accounts recorded and linked deliberately, never silently
Start dates flowing into rooms, bookings and the register

Workforce and rota

Shifts, leave, supervisions and staff records that back up your staffing picture.

Rota, clock-in events and site assignments
Leave requests and approvals with a full history
Supervisions, outcomes and actions with private manager notes
Staff documents and expiry-aware records

Finance and billing

Fees, funding, invoices and payments handled in whole pence, never in floats.

Fee plans, sessions and adjustments per child
Invoices families can see in their own portal
Payments and credits recorded against the invoice
Every money value stored and calculated in minor units

Compliance and quality

Checklists, policies and evidence ready when someone asks to see them.

Recurring compliance checks with named owners
Versioned policies and read acknowledgements
Operational logs kept as immutable history
Reports that show the evidence, not a reassuring number

Safeguarding

Concerns and chronologies held separately, visible only to the right people.

Restricted access separate from everyday child records
Chronology entries with author, time and status
Complaints and concerns tracked to a resolution
Access recorded, so scrutiny is possible after the fact

Documents, consents and forms

Permissions, policies and digital forms collected and traceable.

Consents captured per child with a clear audience
Nursery documents with versions and acknowledgements
Digital forms families can complete on a phone
Files served through private, short-lived links only

Multi-site HQ

Organisation-wide oversight with site scope enforced all the way down.

Aggregate views across every setting in the group
Drill down to a site only where your access allows it
Person-level detail withheld unless scope permits it
Consistent modules and practice across the group

Data governance and export

Your records stay yours: exportable, auditable and never held hostage.

Full data export as a base capability
Immutable audit of sensitive actions
Retention and access decisions kept explicit
Safety and compliance capabilities are never paywalled

How it behaves

Product rules that apply across every module

These are not features of one screen; they are commitments the whole system keeps.

Explicit state, always

Draft, queued offline, submitted, approved, shared and signed are distinct
Nothing is shown as done when it is only saved locally
Unknown is never rendered as a reassuring green
Receipts state what happened, who did it, when, and who can see it

Accessible for real staff

WCAG 2.2 AA as the working minimum, checked as we build
Full keyboard operation with a visible focus indicator
Minimum 44 x 44 pixel targets on every product action
Status never communicated by colour alone

Honest about the network

Loading, empty, error, permission-denied and offline states everywhere
Your typed input survives a recoverable error
Authenticated pages are never served from a stale cache
Offline shows an offline page, not yesterday's records

Safety never gated

Attendance, headcount and ratios always available
Accidents, medication and safeguarding always available
Emergency information, permissions and consents always available
Immutable audit and full data export always available

Want to see a specific module?

Tell us which part of your day is hardest right now and we will start the demo there instead of running through a generic tour.

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